Rooted in Cheyenne

Terms and Conditions

  1.   Purpose
  2.  To create a cost-share tree program that helps the Cheyenne community to supplement fees for purchase/replacement of trees in the city’s right-of-ways in order to encourage canopy growth within our city limits.
  3. Definitions:

Small Tree – Mature size height and crown spread of less than twenty feet

Medium Tree – Mature size height of twenty to forty feet and a crown spread of twenty to thirty feet

Large Tree – Mature size height of over forty feet with a crown spread greater than 30 feet.

Deciduous – Leaves dry or change color and most are shed accordingly to a genetically scheduled cycle as impacted by climate factors usually during the cold season in temperate zones.

Evergreen – Does not shed all of its foliage annually.  Several years of green, live foliage may remain on the tree at one time.

  1.   Requirements
  1. Tree planting will occur within the public right-of-ways  or adjacent to the property owned by applicants within the city of Cheyenne.
  1. Cost share of 50% of the tree purchase price, including shipment and delivery to home owner, not to exceed $50 in total.
  1. Rooted in Cheyenne will purchase trees at wholesale value not to exceed $100 per tree.
  2. The program will allow one application per year per resident not to exceed a maximum of $500.
  3. The program reserves the right to designate planting area for individual properties in accordance with city policies and standards pertaining to right-of-ways.
  4. Home owners may reapply at the beginning of each year, but priority will be given to applicants who have not yet received a tree through our program.

 

  1. Tree purchase, shipping, and delivery costs are covered at 50% of the wholesale value by Rooted in Cheyenne and applicants will be responsible for the remaining portion.
  2. Tree sizes and varieties will be subject to final approval by City Arborists in regards to the requirements of city right-of- ways as follows:
  1. City Ordinance 12.16.020 – Planting of certain species of trees and shrubs in public rights-of-way—Limited:
  1. The tree lawn area is the landscape area within the public rights-of- way between the street curb and the sidewalk. It is unlawful to plant or cause to be planted any of the following:

1a. Within the tree lawn area, coniferous trees;

2a. Within the tree lawn area, deciduous or evergreen shrubs that cannot be maintained to a height of less than thirty (30) inches;

3a. For properties with a public sidewalk attached to the curb, no newly planted deciduous trees within two and one-half feet of the public sidewalk, nor any newly planted conifer trees within seven feet of the sidewalk.

  1. Specific tree spacing is required between trees in the public rights-of-way along city streets and specific planting offsets in the public rights-of-way from streets, curbs, sidewalks and alleys. Spacing and offset distances for several trees that are adapted to grow within the city are set forth in Section 12.16.070 of this chapter.

(Ord. No. 3967, § 1, 1-28-13; Ord. 3613 § 1 (part), 2004)

  1. City Ordinance 12.16.030 – Planting, pruning, removal or altering of trees, shrubs—Permit required.
  2. It is unlawful for any person, including tree maintenance businesses to plant, prune, remove or structurally alter, as determined by the director of forestry and in accordance with Section 12.16.070 of this chapter, any tree within the public street, alley or sidewalk rights-of-way, or other public place, within the city without having first obtained a written permit from the director of forestry.
  3. Persons desiring a permit to prune, remove or structurally alter any tree within the public street, alley or sidewalk rights-of-way, or other public place, must submit written application on forms provided to

the office of the director of forestry. A permit fee of five dollars ($5.00) for each single property address site where the proposed work will be conducted must be submitted with the application. Each permit issued will be valid for a single property address and only for the type of work indicated by the applicant on the application form.

  1. Persons desiring to plant trees within the public street, alley or sidewalk rights-of-way, or other public place, must submit written application for a permit on forms provided to the office of the director of forestry. There is no permit fee, however, prior to issuance of a permit, the director of forestry, or designee, may inspect the planting site requested in the application form.
  2. The director of forestry is authorized to request any information deemed necessary to determine whether application approval will be provided. Applicants will agree in writing to hold harmless the city, its employees and agents from any and all claims that may arise as a result of the work performed for which a permit is issued.
  3. All tree work performed under permits issued must be in compliance with Section 12.16.070 of this chapter. Permits will be effective for thirty (30) days from date of issuance. The director of forestry shall assess a penalty fee of twenty dollars ($20.00) per single property address where work has been conducted without a required permit.
  4. To assist in preventing dangerous or hazardous conditions, during emergency situations involving the need for immediate cutting, pruning, removal or other structural alterations of trees, the director of forestry, or designee, may issue a permit without prior written application being submitted, and may waive permit fees.

1f. For emergency situations, persons conducting tree work within the public rights-of- way or upon public property must immediately report, but not later than the next business day, the action taken to the office of the director of forestry. Tree work will be inspected and formally documented by the director of forestry, or designee.

(Ord. 3613 § 1 (part), 2004)

  1.    City Ordinance 12.16.040 – Responsibility of property owners.
  2. It is the duty of the owner of property abutting any public street, alley or sidewalk rights-of-way, or other public place, to properly maintain and care for all trees, shrubs, hedges or vines located upon or affecting these areas. The director of forestry shall have the authority to require such property owners to provide proper maintenance, which includes, but is not limited to, providing a fourteen-(14) foot clearance above street and alley surfaces and an eight-foot clearance above sidewalks.
  3. Property owners will be provided with written notice by the office of the director of forestry advising of any maintenance work to be performed and a time frame in which the work is to be completed.
  4. An owner of property abutting the public street, alley, or sidewalk rights-of-way, or other public place, is not responsible for the trimming of any trees, shrubs, hedges or vines necessary to provide clear

visibility of traffic-control devices or other traffic-control/regulatory signs. It is the duty of the director of forestry to provide for any trimming work necessary for these situations.

(Ord. 3613 § 1 (part), 2004)

III. Procedures

  1. Procedures for Rooted in Cheyenne will include a list of tree varieties, planting instructions (to include: volunteers, crew leaders, City employees, and property owners), and maintenance responsibilities for all parties involved.
  2. Applicants to the program may choose from a list of approved trees provided by Cheyenne Urban Forestry.
  1. The approved tree list will include varieties of trees in three categories as follows:

small, medium, and large, deciduous or coniferous trees (see Definitions – I: B for further details).

  1. A designated consultant for the program will determine planting viability, spacing, permits, and applicable tree varieties for potential properties in accordance with right-of-way policies (see Requirements II: C, 1-3 for further details).
  2. Planting:
  1. Planting days will be scheduled by permanent staff and available for volunteer sign up through the Rooted in Cheyenne webpage.  
  2. Planting days will vary dependent on amount of property owner requests and tree availability.
  3. It is the responsibility of the property owner to help plant their tree on scheduled planting days.  If the property owner is unable to assist in the planting of their tree, then they will be required to volunteer an hour of time to other projects within the program (see Rooted in Cheyenne Participant Contract).
  4. Prior to planting days, all participants in the program will be required to attend a short educational class that will help to engage and inform proper planting techniques.
  5. The City of Cheyenne is not responsible for removing, maintaining, or replacing damaged trees.

 

  1. Maintenance:
  1. Rooted in Cheyenne agrees to water and maintain mulch and weeds around newly planted trees for the first twelve months to ensure tree health and vitality.
  2. Twelve months from the initial planting date, the property owner will take on all maintenance responsibilities, i.e. watering, weeding, pruning, etc. 
  1. After planting, the property owners shall take full possession of said tree(s).  Property owners are responsible for any trees planted in the City’s right-of-ways and therefore are solely accountable for any care the tree(s) will require.
  1.   Tree Specifications
  1. All tree placements, varieties, and sizes will be determined by Rooted in Cheyenne staff        via permits for property owners prior to planting dates.
  2. Rooted in Cheyenne reserves the right to contact the property owner in regards to management and care of any tree(s) planted through our program.
  1.   Financial/Cost Share Details
  1. Rooted in Cheyenne’s Participant Contract fully outlines obligations of the program and the   property owners in regards to tree planting, prices, etc., to be signed by both parties.
  2. Rooted in Cheyenne agrees to purchase trees for public plantings at a lower cost through wholesale nurseries and/or bulk purchases.
  3. Rooted in Cheyenne agrees to pay 50% of the total tree cost for each approved property owner up to the pre-approved maximums per year, per property.  All remaining costs will be paid by approved property owners prior to tree planting dates.
  4. Rooted in Cheyenne will process all applications and fees for tree costs associated with the program in its entirety.
  5. Trees not planted on the scheduled planting date due to homeowner delay can be purchased by the property owner at full asking price.  Refunds or exchanges will not be permitted in regards to homeowner delay.